Procedural Email Message, English homework
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Assignment 1: Procedural Email Message
Write a procedural email message to employees reminding them of standard operating procedures or organizational changes that take the form of step-by-step instructions. Be creative, or use an issue applicable to your work environment.
The message should take the form of an email; however, you will submit your assignment to the online course shell.
The procedural message must adhere to the following requirements:
1. Content:
a. Introduce the main idea of the message in a concise, informative manner.
b. Itemize three to five (3-5) key points with detail.
c. Provide information about where and to whom questions should be directed.
2. Format:
a. Use a descriptive subject line or heading.
b. Use bullets to separate ideas and simplify reading.
3. Style:
a. Include an appropriate and professional greeting / salutation.
b. Use email form including: To:, From:, Subject:, and Signature.
4. Clarity / Mechanics:
a. Ensure that there are no grammar or spelling errors.
b. Ensure that there are no clarity, writing, and mechanical errors.
Your assignment must:
- Be typed, single-spaced, using Times New Roman font (size 12), with one-inch margins on all sides. Check with your professor for any additional instructions.
Submitting your assignment:
- Submit your assignment through the online course shell only.
The specific course learning outcomes associated with this assignment are:
- Use writing process strategies to develop brief business documents, such as routine messages, bad news messages, and persuasive/sales messages.
- Support ideas or claims in body paragraphs with clear details, examples, and explanations.
- Organize ideas logically by using transitional words, phrases, and sentences.
- Use sentence variety and effective word choice in written communication.
- Write clearly and concisely using proper writing mechanics.
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Assignment 1: Procedural Email Message |
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Criteria |
Unacceptable |
Meets Minimum Expectations |
Fair |
Proficient |
Exemplary |
|
1a. Introduce main idea in a concise, informative manner. |
Did not submit or incompletely introduced main idea in a concise, informative manner. |
Insufficiently introduced main idea in a concise, informative manner. |
Partially introduced main idea in a concise, informative manner. |
Satisfactorily introduced main idea in a concise, informative manner. |
Thoroughly introduced main idea in a concise, informative manner. |
|
1b. Itemize three to five (3-5) key points with detail. |
Did not submit or incompletely itemized three to five (3-5) key points with detail. |
Insufficiently itemized three to five (3-5) key points with detail. |
Partially itemized three to five (3-5) key points with detail. |
Satisfactorily itemized three to five (3-5) key points with detail. |
Thoroughly itemized three to five (3-5) key points with detail. |
|
1c. Provide information about where and to whom questions should be directed. |
Did not submit or incompletely provided information about where and to whom questions should be directed. |
Insufficiently provided information about where and to whom questions should be directed. |
Partially provided information about where and to whom questions should be directed. |
Satisfactorily provided information about where and to whom questions should be directed. |
Thoroughly provided information about where and to whom questions should be directed. |
|
2a. Use a descriptive subject line. |
Did not submit or incompletely used a descriptive subject line. |
Insufficiently used a descriptive subject line. |
Partially used a descriptive subject line. |
Satisfactorily used a descriptive subject line. |
Thoroughly used a descriptive subject line. |
|
2b. Use bullets to separate ideas and simplify reading. |
Did not submit or incompletely used bullets to separate ideas and simplify reading. |
Insufficiently used bullets to separate ideas and simplify reading. |
Partially used bullets to separate ideas and simplify reading. |
Satisfactorily used bullets to separate ideas and simplify reading. |
Thoroughly used bullets to separate ideas and simplify reading. |
|
3a. Include an appropriate and professional greeting / salutation. |
Did not submit or incompletely included an appropriate and professional greeting / salutation. |
Insufficiently included an appropriate and professional greeting / salutation. |
Partially included an appropriate and professional greeting / salutation. |
Satisfactorily included an appropriate and professional greeting / salutation. |
Thoroughly included an appropriate and professional greeting / salutation. |
|
3b. Use email form including To:, From:, Subject:, and Signature. |
Did not submit or incompletely used email form including To:, From:, Subject:, and Signature. |
Insufficiently used email form including To:, From:, Subject:, and Signature. |
Partially used email form including To:, From:, Subject:, and Signature. |
Satisfactorily used email form including To:, From:, Subject:, and Signature. |
Thoroughly used email form including To:, From:, Subject:, and Signature. |
|
4a. Ensure that there are no grammar or spelling errors. |
Did not submit or incompletely ensured that there are no grammar or spelling errors. |
Insufficiently ensured that there are no grammar or spelling errors. |
Partially ensured that there are no grammar or spelling errors. |
Satisfactorily ensured that there are no grammar or spelling errors. |
Thoroughly ensured that there are no grammar or spelling errors. |
|
5. Clarity, writing mechanics, and formatting requirements. |
More than 8 errors present. |
7-8 errors present. |
5-6 errors present. |
3-4 errors present. |
0-2 errors present. |
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